![]() In the case of project objectives, these elements are used as measurements to determine project satisfaction and successful completion. These quantifiable criteria include schedule, cost, and quality measures. The project manager must work with the user to provide quantifiable definitions to those qualitative terms. Users will often begin describing their objectives in qualitative language. Obviously, if we do a poor job of articulating the objective, our requirements will be misdirected and the resulting project will not represent the true need. What this means is that after an objective has been clearly articulated, we can describe it in concrete (measurable) terms and identify what we have to do to achieve it. This articulation serves as the basis for the development of requirements. Often the very act of trying to describe something precisely gives us a better understanding of what we are looking at. With such scrutiny, our understanding of the objective may change. Now that these objectives have been recognized, they must be clearly articulated, detailing an in-depth scrutiny of each recognized objective. It includes planning the steps necessary to meet those objectives by further identifying the specific activities and resources required to complete the project. The planning phase refines the project’s objectives, which were gathered during the initiation phase. ![]() Communication planning – designing the communication strategy with all project stakeholders.Quality planning – assessing quality criteria to be used for the project.Risk management – planning for possible risks and considering optional contingency plans and mitigation strategies.Procurement planning – focusing on vendors outside your company and subcontracting.Budget planning – specifying the budgeted cost to be incurred at the completion of the project.Resource planning – indicating who will do what work, at which time, and if any special skills are needed to accomplish the project tasks.Project schedule development – listing the entire schedule of the activities and detailing their sequence of implementation.Preparation of the work breakdown structure – spelling out the breakdown of the project into tasks and sub-tasks.Scope planning – specifying the in-scope requirements for the project to facilitate creating the work breakdown structure.The basic processes of project planning are: Obtain management approval and proceed to the next phase.Establish cost, schedule, list of deliverables, and delivery dates. ![]() The purpose of the project planning phase is to: You may also need to plan your communications and procurement activities, as well as contract any third-party suppliers. The project planning phase is often the most challenging phase for a project manager, as you need to make an educated guess about the staff, resources, and equipment needed to complete your project. They will also help you control staff and external suppliers to ensure that you deliver the project on time, within budget, and within schedule. The plans created during this phase will help you manage time, cost, quality, changes, risk, and related issues. It involves creating a set of plans to help guide your team through the implementation and closure phases of the project. The planning phase is when the project plans are documented, the project deliverables and requirements are defined, and the project schedule is created. Project planning is at the heart of the project life cycle, and tells everyone involved where you’re going and how you’re going to get there. Adrienne Watt Merrie Barron and Andrew BarronĬlick play on the following audio player to listen along as you read this section.Īfter the project has been defined and the project team has been appointed, you are ready to enter the second phase in the project management life cycle: the detailed project planning phase.
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